{"id":613,"date":"2026-10-12T13:05:27","date_gmt":"2026-10-12T11:05:27","guid":{"rendered":"https:\/\/mu.klytic.com\/guides\/business-email\/"},"modified":"2026-10-12T13:38:19","modified_gmt":"2026-10-12T11:38:19","slug":"business-email","status":"publish","type":"page","link":"https:\/\/mu.klytic.com\/en\/guides\/business-email\/","title":{"rendered":"Business email"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"613\" class=\"elementor elementor-613 elementor-487\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6e6bff6 e-con-full kly-g e-flex e-con e-parent\" data-id=\"6e6bff6\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-d56cc7a e-con-full kly-g-hero e-flex e-con e-parent\" data-id=\"d56cc7a\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-9284f4e e-con-full kly-g-hero-in e-flex e-con e-parent\" data-id=\"9284f4e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-96118c6 elementor-widget elementor-widget-text-editor\" data-id=\"96118c6\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-crumb\">Home<span>\u203a<\/span>Guides<\/p><p class=\"kly-g-pill\" style=\"--pill:#60a5fa\">Email<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f5296cb elementor-widget elementor-widget-heading\" data-id=\"f5296cb\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Business email<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-20d1808 elementor-widget elementor-widget-text-editor\" data-id=\"20d1808\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-lead\">This section serves two readers. If you are choosing or reorganizing a business email service, you will find three guides: the operating model, the features to require, and backup and continuity. If you already use Klytic Mail, you will find four how-tos for routine administration tasks.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3e4a1a0 elementor-widget elementor-widget-text-editor\" data-id=\"3e4a1a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-meta\"><span>Updated <b>October 2026<\/b><\/span><span><b>3 min<\/b><\/span><span>Understand and use<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-d52bb31 e-con-full kly-g-body e-flex e-con e-parent\" data-id=\"d52bb31\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-f62509e e-con-full kly-g-article e-flex e-con e-parent\" data-id=\"f62509e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-fb18ddb elementor-widget elementor-widget-text-editor\" data-id=\"fb18ddb\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Who this section is for<\/h2><p>A business email service plays three roles at once. It receives mail sent to your domain. It keeps the history of your exchanges with customers, suppliers and public authorities. It carries the calendars, contacts and shared addresses your teams rely on every day.<\/p><p>The \u201cUnderstand\u201d guides hold true for a reader who never becomes a customer: they set out criteria, limits and sources, then say where Klytic stands. The \u201cUse Klytic Mail\u201d notes assume the service is in place. They describe who acts (the user, your account administrator or Klytic support) and what the plan covers.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb9f09e elementor-widget elementor-widget-text-editor\" data-id=\"fb9f09e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Understand<\/h2><ul><li><a href='\/en\/cloud-dedicated-or-on-premises-email\/'>Cloud, dedicated or on-premises email<\/a>: what really changes between a shared platform, a reserved instance and a server on your premises, and why self-hosting does not, on its own, settle the sovereignty question.<\/li><li><a href='\/en\/business-email-features\/'>What a business email service must do<\/a>: a checklist for a requirements document, each line paired with the everyday failure it prevents.<\/li><li><a href='\/en\/email-backup-continuity\/'>Backup, deletion and continuity<\/a>: trash, backup and platform failover do not address the same accidents; what an RTO and an RPO actually promise.<\/li><\/ul><p>Two guides already published complete this block. To compare providers, read <a href='\/en\/european-business-email\/'>choosing a European business email service<\/a>. To change servers without changing your domain or losing mail, follow <a href='\/en\/migrate-email-without-downtime\/'>migrating email without interruption<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a61f45f elementor-widget elementor-widget-text-editor\" data-id=\"a61f45f\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Use Klytic Mail<\/h2><ul><li><a href='\/en\/shared-mailboxes-aliases-multiple-companies\/'>Shared mailboxes, aliases and multiple entities<\/a>: aliases, distribution lists, shared mailboxes with delegation, several domains in one console, and the hosting level to choose when two companies must not see each other.<\/li><li><a href='\/en\/departing-employee-mailbox\/'>The mailbox of a departing employee<\/a>: decide before closing, revoke sign-in and devices, give the successor access without handing over a password.<\/li><li><a href='\/en\/archive-messages\/'>Archiving messages<\/a>: filing, recovering from the dumpster folder, or retaining with the optional legal archiving. Three actions teams often confuse.<\/li><li><a href='\/en\/restore-message-or-mailbox\/'>Restoring a message or a mailbox<\/a>: what users recover on their own, and what support restores from the backups of the last 30 days, included or billed depending on the cause.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1fb0893 elementor-widget elementor-widget-text-editor\" data-id=\"1fb0893\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Where to start<\/h2><ul><li>You are comparing offers: start with the operating model, then the feature list. The European comparison comes next.<\/li><li>You are preparing an email switch: the migration guide first, then the backup guide, so you know what to require from the new service.<\/li><li>A message has disappeared: the restore note says who acts and what to provide to support.<\/li><li>An employee leaves next week: the departure note, then the archiving note if the mailbox must be kept for a long time.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0ebc84b elementor-widget elementor-widget-text-editor\" data-id=\"0ebc84b\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Email security has its own section<\/h2><p>Klytic Mail can be filtered by Klytic MTA, the security gateway placed in front of the mail service. How it works (quarantine, CEO fraud, SPF, DKIM and DMARC) is covered in the <a href='\/en\/guides\/email-security\/'>Email security<\/a> section, which also applies to a mail service other than Klytic Mail.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6bcf0a8 elementor-widget elementor-widget-text-editor\" data-id=\"6bcf0a8\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Sovereignty and hosting<\/h2><p>Where mailboxes are located, which company operates them and who holds the encryption keys are covered in the Digital sovereignty section. The starting point is the guide <a href='\/en\/what-is-sovereign-cloud\/'>what is a sovereign cloud<\/a>; Klytic\u2019s hosting options are described on the <a href='\/en\/hosting-sovereignty\/'>hosting and sovereignty<\/a> page.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-8519fcc e-con-full kly-g-aside e-flex e-con e-parent\" data-id=\"8519fcc\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-52b26ed elementor-widget elementor-widget-html\" data-id=\"52b26ed\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"html.default\">\n\t\t\t\t\t<nav class=\"kly-g-toc\" aria-label=\"On this page\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a959d60 elementor-widget elementor-widget-text-editor\" data-id=\"a959d60\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<div class=\"kly-g-cta\"><h3>Try Klytic Mail on your own mailboxes<\/h3><p>30-day free trial, no commitment. An advisor sets up the accounts, the domain and security with you.<\/p><p><a class=\"kly-g-btn\" href=\"\/en\/30-day-free-trial\/\">Start the free trial \u2192<\/a><\/p><p style=\"margin:0\"><a class=\"kly-g-btn ghost\" href=\"\/en\/klytic-mail\/\">Discover Klytic Mail<\/a><\/p><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-2b02b03 e-con-full kly-g-related e-flex e-con e-parent\" data-id=\"2b02b03\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-da26e87 elementor-widget elementor-widget-text-editor\" data-id=\"da26e87\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"kly-g-grid\"><a class=\"kly-g-card\" href=\"\/en\/cloud-dedicated-or-on-premises-email\/\" style=\"--cat:#2563eb\"><span class=\"c\">Understand \u00b7 Email<\/span><span class=\"t\">Cloud email, dedicated email or email on your premises<\/span><span class=\"q\">Shared platform, reserved instance or server on your premises: what changes for updates, backups, access and exit.<\/span><span class=\"m\"><span>8 min read<\/span><b>Read \u2192<\/b><\/span><\/a><a class=\"kly-g-card\" href=\"\/en\/email-backup-continuity\/\" style=\"--cat:#2563eb\"><span class=\"c\">Understand \u00b7 Email<\/span><span class=\"t\">Email backup, deletion and server outages<\/span><span class=\"q\">Trash, backup and platform failover do not cover the same accidents. What a backup brings back, and what an RTO and an RPO promise.<\/span><span class=\"m\"><span>6 min read<\/span><b>Read \u2192<\/b><\/span><\/a><a class=\"kly-g-card\" href=\"\/en\/guides\/email-security\/\" style=\"--cat:#dc2626\"><span class=\"c\">Email security<\/span><span class=\"t\">Email security<\/span><span class=\"q\">Protect the email system you already have: understand email-borne threats, then use Klytic MTA, whatever email system sits behind it.<\/span><span class=\"m\"><span>4 min read<\/span><b>Read \u2192<\/b><\/span><\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-539316dd e-con e-atomic-element e-div-block-base e-default-div e-c9fd865-4a50 \" data-id=\"539316dd\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"539316dd\" data-e-type=\"e-div-block\" data-id=\"539316dd\">\n    <div class=\"elementor-element elementor-element-4f79afcb e-con e-atomic-element e-div-block-base e-default-div e-4fa9fe-ce86 \" data-id=\"4f79afcb\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"4f79afcb\" data-e-type=\"e-div-block\" data-id=\"4f79afcb\">\n    \t\t\t<p class=\"e-4dcf5c70-2ec7 e-paragraph-base e-default-p\" data-interaction-id=\"330a7a35\" data-e-type=\"widget\" data-id=\"330a7a35\">Welcome offer<\/p>\n\t\t\t\t\t<h2 data-interaction-id=\"56f1f7d5\" class=\"e-347faa43-4e20 e-heading-base e-default-h2\" data-e-type=\"widget\" data-id=\"56f1f7d5\">30-day free trial, assisted migration<\/h2>\n\t\t\t\t\t<p class=\"e-7f6310da-1caa e-paragraph-base e-default-p\" data-interaction-id=\"2ce27288\" data-e-type=\"widget\" data-id=\"2ce27288\">No-commitment trial offer. An advisor will call you back to understand your needs and prepare your Klytic space.<\/p>\n\t\t<div class=\"elementor-element elementor-element-35ea29a1 e-con e-atomic-element e-div-block-base e-default-div e-1cd48b22-e6da \" data-id=\"35ea29a1\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"35ea29a1\" data-e-type=\"e-div-block\" data-id=\"35ea29a1\">\n    \t\t\t<a href=\"\/en\/30-day-free-trial\/\" target=\"_self\" class=\"e-4a7886e3-652d e-button-base e-default-a\" data-interaction-id=\"19bfa8f1\" data-e-type=\"widget\" data-id=\"19bfa8f1\">\n\t\ud83d\ude80 Start free trial\n<\/a>\n\t\t\t\t\t<a href=\"\/en\/pricing\/\" target=\"_self\" class=\"e-137e863d-dd0d e-button-base e-default-a\" data-interaction-id=\"326d82ab\" data-e-type=\"widget\" data-id=\"326d82ab\">\n\tSee pricing\n<\/a>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":416,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_seopress_titles_title":"Business email: guides and how-tos | Klytic","_seopress_titles_desc":"Cloud, dedicated or on-premises email, must-have features, backup, then shared mailboxes, departures, archiving and restore in Klytic Mail.","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"Business email: guides and how-tos | Klytic","_seopress_social_fb_desc":"Cloud, dedicated or on-premises email, must-have features, backup, then shared mailboxes, departures, archiving and restore in Klytic Mail.","_seopress_social_fb_img":"","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"Business email: guides and how-tos | Klytic","_seopress_social_twitter_desc":"Cloud, dedicated or on-premises email, must-have features, backup, then shared mailboxes, departures, archiving and restore in Klytic Mail.","_seopress_social_twitter_img":"","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"footnotes":""},"class_list":["post-613","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/613","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/comments?post=613"}],"version-history":[{"count":1,"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/613\/revisions"}],"predecessor-version":[{"id":739,"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/613\/revisions\/739"}],"up":[{"embeddable":true,"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/416"}],"wp:attachment":[{"href":"https:\/\/mu.klytic.com\/en\/wp-json\/wp\/v2\/media?parent=613"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}